Present: Neal Hatayama, Deana Manly (Hilo), Theresa Valdez (Maui CC), Jerome Nicolas (UH Law), DeeDee Acosta (Hamilton - Chair), RuthMarie Quirk (UH Sinclair), Trudy Miyaji (WCC), Lee Adams, Hilda Baroza (UH Med School), Michael Gmelin (Kauai CC), Jasmine Hasegawa (West Oahu), Mary Jane Soriano (LCC), Dee Akiu (HCC), Karen Au (West Hawaii)

Absent: Steph Nelson (KapCC)

1. New Chair

   Ruth Marie Quirk has happily volunteered to Chair the Committee. The term will be one year, as is the case with the Circulation Committee. RMQ will discuss with Neal H. whether or not the ISL Committee should remain a separate entity or fold into the Circulation Committee, with ISL issues clearly delineated on future agendas.

2. Hold Shelf Time Limit

   Since Hamilton has a large number of items on its hold shelves, Mel Yee (not present) had asked why it was necessary to returned books from the hold shelves after the 10 days specified in the ISL Policy, especially since he has found that in many cases the patron ends up requesting the same item after it has been returned. RMQ pointed out that many library patrons either do not know the recall right exists, or are hesitate for other reasons to recall an item on hold (takes too long, etc.). Therefore, the Committee agreed that books should indeed be returned after 10 days on the hold shelf. Hamilton will devise a query or report that will automate this process to some extent.

   RMQ reminded everyone that currently there is a bug in Voyager that states on the item available notices that items will be held for 6 months!

3. Course Numbers on Request Forms?

   Hilo does not charge student who are senior thesis or senior seminar and this only affects Hilo. Thus, in order to identify these students, they want the course number to appear on the ISL request form. DeeDee explained that the fields of the request form itself cannot be changed, only the text of the instructions for what should be included in the "comments" field. Since the creator of the original public ISL request forms (one for faculty and one for students) for Hilo has moved to another department, DeeDee has offered to make any changes to Hilo's forms so long as they provide the text and it is limited to the number of characters allowed for the form instructions.

4. Require hawaii.edu Email Addresses?

   Although the tendency (by ITS and Banner) is to require hawaii.edu domain email addresses, the Committee agreed that, at least for the present time, the decision to mandate the use of hawaii.edu email address will be a local decision.

5. Voyager Upgrade

   No one had any objection to either the May 12-13 or May 19-20 dates for the Voyager upgrade.

6. Next Voyager Circulation Face-to-Face Meeting

   Members of the ISL Committee were invited to attend the next Voyager Circulation Committee meeting, which will be held at Leeward CC, April 19th. It will be a good opportunity to meet colleagues in person and also to enjoy the culinary delights of The Pearl.

7. DeeDee mentioned that KapCC has a nice online ISL tutorial and has received permission from Steph Nelson to adapt it to Hamilton's needs. RMQ mentioned also that Sinclair links to an ITS web page with good instructions on how to forward hawaii.edu email to other email accounts such as gmail, hotmail, etc. (see above).

Meeting adjourned at 2:20 p.m.