| Collection Disaster Response Procedures |
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Contact:
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Preservation
Department |
Collection Disaster Response Procedures
REPORTING A COLLECTION EMERGENCY
| STEP 1 | ||
| CALL Library Administration | During working hours |
956-7205
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| CALL Security | After hours |
956-6911
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| STEP 2 | ||
| CALL Preservation | fDuring working hours |
956-9120
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| STEP 3 | ||
| CALL Lynn Davis | During working hours |
956-8539
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| CALL Lynn Davis | After hours |
Provide the Following Information:
· What is the nature of the emergency?
· When did the problem start and is it still going on?
· Where is the problem?
· Give your name, location and phone number.
· If you are leaving a message give the time of your call.
COLLECTION DISASTER RESPONSE PROCEDURES
Safety
First:
· Do not enter affected area if there are any safety concerns.
· If there is any safety concern wait for University Facilities to take
the following steps:
- Turn off electricity in affected area.
- Turn off water if there is a broken pipe.
Halting Damage:
· Cover library stacks with plastic sheeting if water is coming from
above.
· Move undamaged material to another location if it is at risk.
Stabilzing Environment:
· If possible keep air conditioning on and lower temperature.
· Keep humidity as low as possible.
· Clean up water using wet-vacuums or mops.
· Use dehumidifiers.
· Use fans to circulate air.
· Remove water soaked materials including books, carpet and ceiling tiles.
· Monitor environment.
Collection Disaster Response Team:
(DRT)
· COLLECTION Disaster Response Team (DRT) and head of affected departments
are notified and told:
· Nature of the emergency
· Location of the emergency
· Where to gather
· When everyone has gathered
· Emergency is explained and recovery plan is outlined
· Review salvage procedures
· Assigns tasks:
· Retrieval of supplies
· Documentation of damage
· Recovery tasks
COLLECTION DISASTER RECOVERY PROCEDURES
Evaluating Extent of Damage:
· Identify types of materials damaged, and estimate quantity:
· Books
· Unbound paper
· Photographic materials (including microfilm)
· Magnetic media (audio, video)
· Identify the type of damage to materials:
· Damp
· Wet
· Muddy
· Smoke damaged
· Fire damaged
· Note location of damaged materials on copy of library floor plan
Making Plan for Recovery:
· Determine priorities among damaged materials:
· Importance of the collection
· Chances for successful recovery
· Determine recovery methods
· Air dry
· Freeze dry
· Cleaning
· Determine resources needed for recovery:
· Labor (Disaster Team, University Facilities, volunteers)
· Work space
· Supplies and equipment
· Freezers
Follow-up After Recovery:
· Inventory supplies, and order supplies
· Revise Disaster response plan if necessary
· Follow-up check of disaster area
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